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Sharing your work at Arcgis.com

New Policy: Starting May 2011, traditional status reports are no long required for grants of Esri maintenance and support. Instead you may now share your maps, stories and data at ArcGIS.com directly with your colleagues. In maintenance grant requests you'll only need to say what you shared and with whom. Because the free ArcGIS online accounts described below no longer allow access to the premium services and datasets of the organizational subscription accounts, you'll need to join your free ArcGIS online login to the ECP account. For details on doing this please email ecp2 at esri dot com or sbeckwitt at esri dot com

How to share reports and files on ArcGIS.com (May 2011)

A  GENERIC METHOD:
(no shapefiles required)
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1. Get or Create a generic zip file: You can get a blank editable Generic Template zip file from ArcGIS.com by just searching on "Grant Report" or "Ecp Report" (right, but make sure you set "Show:" to "All Content" first), find the "Grant Report Template", click the black triangle next to "open" and select the "download" option  (more details in the shapefile section below).

 

You can also easily create a new blank zip file in Windows by right-click in any open window to select "New" then go towards the bottom of thddat list to pick "Compressed (zipped) Folder" (below). Next name your new folder.  so that we can find it, please include at least one of the following terms in your file name, depending on what program you are in or which groups you want to share with"


"Grant Report"  is general,. use for everything.


You can then add any/all of the following if you want them to be able to find your report
"ECP" for the Esri Conservation Program
"SCGIS"  for the Society for Cons GIS
"Techsoup Report"
"NGO Report"  or "NPO Report" for NGO grantees

             Example Name: "Southland Conservation Grant Report ECP SCGIS"

 

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2. Then open your new folder and drag your files into it (right)

 

 

 

 

 

 

 

3. Then upload it onto ArcGIS.com: You'll need to log in to your free account first, then click "add item" in your "My Content" page, then "Browse" in the "Add Item" window, then navigate to the folder where your zip/lpk file is to select it then click "Open".

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By default all uploaded reports are private, only you can see them.  To share them with your group or with other ArcGIS.com users click on the "share" button.  In the "Sharing" window, checking "everyone" will allow your report to show up in any search.  You can also check on any group you belong to to have your report show up in their group areas the next time they log in.  Good groups for sharing reports are "ECP Public" and "SCGIS Public". You can also create your own private group of any name and only invite in the users you want to share. (If you choose the latter and want your data share to be reviewed as part of a grant application you'll need to invite the ECP grant staff to join your group. )

Once accepted, the "Add Item" window will display the name of your file anddd underneath that it will say "Contents: Desktop Application Template". 
Arcgis.com will give it a default title which you'll likely have to clean up. Please make sure your title includes the term "ECP Report" or one of the other report terms listed above.
Arcgis.com requires that you type in at least one tag, for reports please include at least one of the "report" terms you used for your title. You can also add any other tags you want i.e.: ", ecp, scgis, ngo, conservation"

Then click on the "Add Item" button again at the bottom and it will upload it to your ArcGIS.com account

By default all uploaded reports are private, only you can see them. To share tddhem with your group or with other ArcGIS.com users click on the "share" button. In the "Sharing" window, checking "everyone" will allow your report to show up in any search. You can also check on any group you belong to to have your report show up in their group areas the next time they log in. Good groups for sharing reports are "ECP Public" and "SCGIS Public". You can also create your own private group of any name and only invite in the users you want to share. (If you choose the latter and want your data share to be reviewed as part of a grant application you'll need to invite the ECP grant staff to join your group. )

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Once uploaded, click "Edit" next to the "Share" button and you get the screen at right where you can assign a thumbnail graphic of your choice, anything you can put into a jpg or gif format. You can also provide more descriptions and access constraints and edit your tags & title.

2. You can also go to Arcgis.com and just search on "GRANT REPORT" to get a template zip called "GRANT REPORT TEMPLATE" and download and use that.

 

 

 

B  SHAPEFILE METHOD:
(Adding supplementary documentation to a layer/map package)

FIRST OBTAIN A LAYER PACKAGE:
   If you have ArcGIS 9.2 or earlier you need to download a blank layer package (see next page)

   If you have ArcGIS 9.3 or later, you can create a layer package or map package:  

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 Create a layer package by right-clicking on any SINGLE layer and select the "Create Layer Package" option towards the bottom of the list (  If you have ArcGIS 10 or later you can also create a map package of all of your layers by clicking the "File" menu and selecting the "Create Map Package" option)

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The "Create Layer Package" window will pop up. Press "Validate", which activates the "Share" button.  Press "Share" to save your file on your local disk as an ".lpk" layer package file

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You can also go directly to the generic template using this link :

http://www.arcgis.com/home/item.html ?id=f93ad8f29d12402e899b8e1d52eee5f1

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where you'll see this window (at right) with the same "Open" and grey arrow letting you download the template file:

 

 

 

If  you have an older ArcGIS, ArcINFO or ArcView, you can obtain a blank layer package from ArcGIS.com:   Go to www.arcgis.com and type in "ECP" in the search box at upper right and you should see the following 2 files show up in the results page.  Notice the "Open" and "Details" links in blue underneath each box.  Click on the grey arrow at the right of the "Open" link beneath the "EcpTemplateGenericZip" entry  (the other "EcpTemplateShapefile7zip" entry is a 7zip version of the same file for those who have the free 7zip program). Clicking the grey arrow it will pop up a small window.  Click on the "Download" choice and you'll be able to save the template file to your local disk.

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C: EITHER method: STUFF YOUR REPORT, DOCS, FILES AND PHOTOS INTO THE LAYER PACKAGE

The .lpk layer package is just a zip-formatted file and can be opened in any zip program or plain windows explorer.  If you have Arcgis 9.3 or later installed, it's going to be the default program for any "lpk" file so rather than double click,  you'll need to manually drag the lpk file into a zip program, open it from your zip program, or change the "lpk" suffix to "zip" and then double-click it.
If you don't have any zip programs the renamed file will look like this: dd



and will open in plain windows when you double click it, like below:  

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if you started by creating your own layer package then it's going to be named whatever you named it and you won't see the "MEDIA" folder, you'll need to create one yourself. Some windows versions allow this, some don't, so you may have use a zip program or download the free 7zip software, in which case the "create folder" command is F7, or under "File", or right-click to see this:

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Once you have found or created your media folder, then you can click to open it and at that point it's usually just a simple drag & drop to put all your report files into the "MEDIA" folder.  With some zip programs you may have to save your changes, with most it's automatic, you just close the zip file when you are done.   Change the suffix from "zip" back to "lpk" and you are now ready to upload it.

To upload an lpk file to arcgis.com requires that you have a free account.  It's the same as your Esri global account so most people who own Esri software probably already have an account.  If not it's a few minutes to get one, you pick a username and password and provide basic contact information.

Go to ArcGIS.com and click the "sign in" button at the upper right to get the sign in page:

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Click the "Remember Me " checkbox and it will automatically sign you in for 2 weeks each time you visit.
Also make sure that your "Show" setting at the top right is set for "Show All Content"
Once signed in the "My Content" button in the main top toolbar will become active and will display your "account" page with all the maps, groups and datasets you have access to thru searches, group memberships or uploads:

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Click on the "Add Item" button to upload your report

For report title & description, please include the terms "Grant Report" and you can add "Ecp" or "Scgis" or any other terms you like if you want members of those groups to be able to search for your uploads.

You can share your report with "everyone" and enter some useful tags that will allow anyone searching to be able to find your report.  You can also share with specific groups to make sure group members will see your new upload the next time they log in.  You can share with any group you are a member of.   Popular groups where others share their reports are Esri Conservation Program Public and Society for Conservation GIS Public.