ECP Grant Guidelines:
How to fill in your email subject line

For the subject of your email, first type in the # symbol (or
hash or pound sign, above "3" on many keyboards). Then your
organization's name right after (no spaces), then a comma,
then space, then state and/or country, then a comma & space,
then the date, then a comma & space, then the grant "@" tags
summarizing what you are requesting with spaces between i.e.

#Rainforest Network, Canada, Nov 13 2015, @basic @ecp

If you are applying under your personal name rather than
organization, use First then Last name the same as your
normal signature (examples below).

GRANT @ TAGS: These are at the end of the subject line and
ensure your request is processed correctly. We also
use them to route your request thru ESRI order entry so if
you get emails from us with additional tags, don't worry.

GRANT TYPE TAG: first specify all the things you are asking for.
Please include at least one of the following tags, you can include
serveral tags if you are asking for several things. If you include
tags for items you are not asking for it will delay your grant.
IMPORTANT EXCEPTION: You may NOT ask for BOTH @basic and @advanced.
Any advanced grant may include as many basic items as you want so
if you are asking at the advanced level please don't also list @basic.

"@basic" If you are applying for a basic conservation grant
limited to the ArcView level and its extensions

"@advanced" for any Advanced conservation grants ie Arc/INFO, ArcServer
Multi-user or >3 copies. (May also any basic items needed)

"@conference" if your request includes ESRI Conference passes
"@class" if your request includes ESRI Live Classroom Training
"@virtual" if your request includes ESRI Virtual Campus online training

"@intl" REQUIRED if your grant is outside USA, must also cc distributor
"@mentor" REQUIRED if you are applying as a mentor to someone else
"@envi" REQUIRED if you are applying for an ENVI software grant
"@report" REQUIRED if your submission is a status report
"@attach" REQUIRED if you are sending attached material for a grant
request as a second email, as outlined above.

If you don't use any of the @ tags, your request will still be received,
but it will take a little longer and the initial assumption will be
that you just want Arcmap basic.

GRANT PROGRAM TAG: Our reviewers are split into many different specialties
to serve specific user communities. If your main preference is to be
reviewed within one of the following grant communities please specify
that program. If you specify no program you will be reviewed under the
general ESRI Conservation Program guidelines

"@apga" For members of the American Public Gardens Assn
"@indigenous" For all indigenous, native and first nations groups
"@ecp" For all conservation and other grant requests

 

EXAMPLE SUBJECT LINES:

#Bolivian Potato Project, Bolivia, Aug 15 2005, @advanced @virtual @intl

This general conservation group is applying for Arc/INFO and
some online training and they are located outside the USA.
They must also cc to the ESRI Bolivia distributor in order for
grant review to begin.

#Sierra Watershed Project, Calif, Jun 12 2003, @conference @public

This US domestic public service group just wants a couple of ESRI
Conference Passes. they do not have to cc to an ESRI international
distributor.

#George Robertson, BC Canada, Feb 4 2006, @indigenous @basic @intl @conference

This indigenous individual wants Arcmap basic for a local project and
wants a pass to the ESRI conference. He lives outside the USA and
he must also cc to the ESRI Canada distributor in order for grant
review to begin.

#George Robertson, BC Canada, Feb 4 2006, @attach @indigenous @intl @conference

This indigenous individual wants to send attached maps, photos and
data about his work to supplement his grant request, using a second
copy email and putting all of his attachments onto that with the
"@attach" tag

#George Robertson, BC Canada, Feb 4 2007, @report @indigenous @intl

Its a year later and George wants to send a status report with attached maps,
photos and data about his work, using a seperate email and putting all of his
attachments onto that with the "@report" tag

#George Robertson, BC Canada, Feb 6 2007, @indigenous @basic @intl

George is also applying for a maintenance support grant for his original
Arcview donation, having first sent in his status report he now sends
his specific maintenance support request using the same basic subject
line as in his original request. He could have also added on another
conference pass or virtual campus training request had he wanted.

#International Karst Program, Sri Lanka, Aug 15 2007, @basic @cavekarst @intl @mentor

This global cave conservation group based in USA is applying for
5 copies of Arcview for their colleagues and partners in Sri Lanka
They must also cc to the ESRI Bolivia distributor with the special
"Mentor" notice at the top in order for grant review to begin.

 

HOW TO SUBMIT YOUR APPLICATION:

To submit this form, email it to: ecp@esri.com

You MUST ensure that you have deleted all of these instructions
as requested at the top of the form, have followed the specific subject
line rules above.

Unless specifically requested, please do not cc your initial
application submission directly to grant reviewers as it may
confuse and delay your review.

Please keep a copy of your email.

The subject line format helps ensure your application can be properly received. Failure to use the defined subject line format may risk your request being delayed.

 

 

Copyright © ESRI and each respective author/contributor listed herein.
compilation : Charles Convis, ESRI Conservation Program, May 2007 & 2016
Send your comments to: ecp2 at esri dot com