ECP Grant Guidelines:
Esri User Conferences

*- ESRI USA Conference Passes [RPASS]?:

ESRI, the ESRI Conservation Program, and the Society for  Conservation GIS collaborate on annual international  conferences in Southern California each summer. The ESRI  conference is the largest GIS conference in the world,  attracting 15,000 users and offering workshops, specialized  training, user group meetings and many other unique and  valuable opportunities. This form can be used to apply for ESRI conference passes (not SCGIS), beginning 5 months prior to the conference dates, typically in February of each year.

The ESRI Annual User Conference costs $1300 to attend  but ECP grantees may attend for only $100 by filling out this section of the form. There is a conference-wide party on thursday night which you can attend at a subsidized charge of $50 but you must say so on this form and make sure your total conference fees are $150. If you cannot afford anything apply anyway but please explain your  circumstances and be sure to sign up to volunteer.

If you are on a per diem and can afford a larger  contribution please note that your payment of greater than  $100 (or >$150 with party fee) will directly help us extend  conference passes to more nonprofit, tribal and  international applicants."

In exchange for a pass, We ask that each person commit to helping out in the huge "Environment Showcase" area of the conference where the activities of large conservation and science organizations, and the Society for Conservation GIS, are centralized. You are asked to commit to giving an informal presentation about your work and/or volunteer to help in the Showcase. Your willingness to commit to Showcase volunteer duties and/or a presentation are an important part of the review of your conference pass request.

The ESRI and SCGIS conference dates are usually in July,  and are posted on the respective web sites (, If applying for a conference pass, please  review the choice of tasks below and cut/paste in the one you want to do into this section of the application form. If you are committed but not yet sure what time you'll be  free to help paste it in anyway since final selection of volunteers and presentations is up to the Environment Showcase management and yours may not be chosen, but your willingness to commit to help is important in reviewing your request for a conference pass.

*Give Paper or demo: give an informal 15-30 minute talk or demo on what you do to an audience of 20-30 people: PRESENTATION TITLE:

*Volunteer: Help out in the Environment Showcase(indicate day)

CONFERENCE PAYMENT INSTRUCTIONS: If you want to pay for your conf pass by credit card or online you CAN! After submitting this email and receiving back confirmation that your request was ok'd, you then go to the ESRI Conference Web Site, and click on "ESRI User Conference" then on "Register online" Select "Complimentary" as your Type of Registration, and if you don't have a customer number just type in "999999" and go to the next page. If you asked for and got a no charge pass you check "complimentary" again, otherwise this is a secure web site, you can safely enter your credit card number, PO number, or check number and you will be billed for the amount you listed in your request, no matter what it says at the top of the page for "amount due".


Copyright © ESRI and each respective author/contributor listed herein.
compilation : Charles Convis, ESRI Conservation Program, May 2007 & 2016
Send your comments to: ecp2 at esri dot com